HearAid Version 5.0

General

General

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General

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General

 

Use Password Security: Password security prevents access to sensitive program functions by unauthorised users. Most importantly, password security can prevent theft of client lists! Functions protected by password security include:

 

Browsing tables, including the Client Table
Using the Database Query functions
Changing program options

 

To change the password

 

Enter the new password in the New Password box
Type the password again in the Confirm Password box

 

The new password will be saved when Save Settings is clicked

 

Accounts Interface specifies whether the QuickBooks or MYOB interface is used. If MYOB is used, the ODBC Data Source name must be entered. Alternatively, an external program can be specified, so that clicking the Export button will run that program; this function is especially useful for interfacing with other systems. If required, the CLIENT_PK for the currently selected client can be automatically added as a command-line parameter for the program
Program Font sets the font used by the program to display data, menus, etc.
Default Rich Text Font sets the font used for new data by Notes, Client Tests and other work areas which use the word processor
EMail & SMS Appointment Reminders (Days) sets the default number of days ahead used when preparing the list of clients to send email or SMS reminders
Mandatory "Location" in Client Details: If this option is ticked a Client Details record cannot be saved unless or until a Location has been entered and the client's location will appear on the status bar e.g. “Mr Aaron Aardvaark [OHS @ Some Location]”. The view of clients and calendar resources can be restricted by allocating Locations to users in Tools|Security. For this to work effectively, clients should have a Location allocated in Client Details, and calendar resources must have a Site allocated
Auto-Update Practitioner in Client Details: If this item is ticked the program will record the practitioner in Client Details whenever a Claim, Clinical Report or Order is saved; if the currently saved practitioner is not the same as the practitioner in the Claim, Clinical Report or Order, the user will be prompted to confirm the update
Default to Full Clinical Report: If this option is ticked clinical reports will use the Full Clinical Report template by default, otherwise the Short Clinical Reporttemplate will be used. The default report template can be over-ridden when the report is actually printed
Speech dB Units: Sets the default speech audiometry units; can be either SPL or HL; the default can be over-ridden when results are entered
Word Lists: Sets the default word list used in speech audiometry; the default can be over-ridden when results are entered. Additional word lists can be added in Lists|Word Lists
Constrain PTA/Speech Charts: When ticked, this option limits the size of the audiogram charts
Scanned Document JPG Quality: The quality of scanned documents affects the amount of storage space required for the document. For example, the images used in the manufacturers' order forms are about 1 megabyte in size, so 1000 such images would take up about 1 gigabyte of disk storage space. Generally, though text documents such as referral letters do not need to be high quality and may take as little as 20 kilobytes of storage space and 50,000 such documents could be stored in a gigabyte. If you use the document scan/store facility in HearAid, you may prefer to only store important images (eg a video-otoscope image) in high quality format and use lower quality format for text documents
Use External ID Table: Some HearAid users see clients in hospital settings, or clients who may have another important ID code which needs to be stored in HearAid. For example, Goulburn Valley Hearing Clinic is the service provider for the Audiology department at Goulburn Valley Health and makes all appointments for both private/OHS clients and hospital clients. The hospital requires clients to be identified by their medical record number and for clinical and quality assurance purposes it is essential to keep a separate list of the 30,000+ clients on the hospital clinic database. The External ID Table meets that need, as well as the ability to complete appointment details using those records. If the Use External ID Table option is ticked the table becomes visible in Lists and can be used as a client look-up list in the Appointment Editor.
Show Recalls at Start-Up will run the Recalls Due Quick Report when HearAid 5.0 opens
Show Pending Amount at Start-Up will show a dialog at start up which is a reminder of the value of Pending Claims which could be claimed. Clicking on Yes will create a batch and switch to the Connect to Medicare work-area
 
Pending Claims
Left-Align Checkboxes forces checkboxes throughout the program to align to the left, otherwise they are centre-aligned
Store Recently-Selected Clients List will recall the client list from the previous session at start-up
Max Length of Recently Selected Clients List sets the maximum number of clients stored in the Recently Selected Client list
Purge Process Log Entries Older Than (Weeks) sets the cut-off in weeks for the data that the Purge Process Log process will keep
Pay To Message: Is the message appearing in Maintenance Claim Letters
Use Pre-Printed Letterhead: Ticking this option turns off the default letterhead generated by HearAid and allows users to print directly on their own stationery
Pre-Printed Letterhead Height: Tells HearAid how much empty space to leave at the top of the page to accommodate a pre-printed letterhead