HearAid Version 5.0

Prepare Batch

Prepare Batch

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Prepare Batch

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Prepare Batch processes the Pending Claims list and prepares a new batch file which can be lodged with the Health Insurance Commission via the internet. The steps HearAid takes in preparing a batch file are:

1.Looks for a file called EClaims.txt in the \EClaims folder and opens it, then reads the batch number from the MSH or "message header" row (which should be the first line in the file). If EClaims.txt does not exist, HearAid assumes that the user is lodging the first batch with Medicare and creates a new Batch 1
2.Having verified the number of the last batch, EClaims.txt is renamed to EClaims.nnn, where nnn is the batch number of that file. So, if the last batch prepared was batch 320 EClaims.txt would be renamed to EClaims.320
 
If there has been a problem with your batch preparation previously, or you have manually edited EClaims.txt, batch processing will fail if EClaims.nnn already exists. In that event you should contact HearSoft Pty Ltd for assistance!
3.HearAid creates a new temporary file and adds an MSH and a Z12 line to the top of the file
4.HearAid then checks each pending claim and if
the Service Date and
the Client Signed Date and
the Authorised Person Signed date

are all earlier than, or the same as the current date then a Z13 and a Z14 record are added to the temporary file for each claim. Claims which do not meet those criteria are held over for the future

5.A TRL line is added to the bottom of the temporary file
6.The old EClaims.txt is deleted and the new temporary file is renamed to EClaims.txt
7.A new record is added to the Batch Log table, the BATCH_NUMBER field is allocated the next number in the batch sequence and the entire contents of EClaims.txt are stored in the BATCH_FILE field of the new record
8.Claim records are updated and for each claim in the new batch
The Pending flag is cleared
The Processing flag is set

The Batch File preparation algorithm used in HearAid has been well-tested and stable for 8 years... Any problems you may encounter with claim preparation and lodgement are unlikely to be due to a problem with the HearAid 5.0 software, regardless of what users may be told by third parties! If you do encounter problems, please contact HearSoft Pty Ltd BEFORE you

Manually edit a batch file
Delete a batch file
Modify the Batch Log