HearAid Version 5.0

Preparing an e-Claim Test Batch

Preparing an e-Claim Test Batch

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Preparing an e-Claim Test Batch

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Before you can begin using the Medicare e-Claim facility, you must:

1.Contact the Office of Hearing Services and notify them of your intention to use the facility
2.OHS will provide documentation and instructions
3.Prepare a test batch file for OHS and Medicare to test

 

Once you have submitted a test batch file, OHS will provide you with a username and password and instructions for using the web site

 

To prepare a test batch file:

 

1.Generate a new claim (or use an existing claim) for a client. Before creating the claim, go to Client Details|OHS and make sure the OHS Voucher Number has been fully completed, including the voucher issue date e.g. 123456789W-01072000. This is essential! When creating a claim you keep it simple:
Have the Service Date, Authorised Person Signed and Client Signed dates no later than the current date (i.e. not in the future)
Have only one or two items
Make sure the Service Date for each item is after 1 July, 2000
When the claim has been completed and saved, click the Send to e-Claims Pending button
2.Click e-Claims|Pending in the Program Navigator and inspect the Pending e-Claims. You should see that the claim in the list
3.If everything looks in order, click the Prepare Batch in the Program Navigator (if not, go back to Step 1). The claim should all disappear from the Pending list
4.Open Windows Explorer and move the file called EClaims.txt from the ..\EClaims folder into your My Documents folder. This is your e-Claim test batch file. We recommend that, before you e-mail it to OHS, you should e-mail it to HearSoft first, so that we can make sure everything looks OK. The easiest way to e-mail the file is to
Right-click on it and choose Send To|Mail Recipient from the pop-up menus
Type support@hearsoft.com.au in the To box
6.The final step is to reset the Batch Log and remove the batch file. To do this click on Tools|Reset Batch Log and follow the prompts